Associate Registrar @ Union County College - Cranford, NJ

Job Overview

4 months ago

Associate Registrar

Union County College - Cranford, NJ

Provides leadership and assistance to staff and students regarding technical support with various systems, including Colleague and Image Now document scanning. Assists Registrar with implementation of new technological advancements and training for staff. Major functions include technical support, student records maintenance, overseeing International Student Specialist and Veteran Student Specialist. Individual must be flexible to work at other campus locations, evenings and overtime as needed. Will represent The Registrar’s Office in Registrar’s absence.

Characteristics, Duties, and Responsibilities
  • Oversees Student Services Specialists who work with International and Veteran students.
  • Oversees specialized admission counseling services (e.g. veterans, nursing, international students, etc.).
  • Resolves technical issues and supports students and staff with registration processes.
  • Manages daily work arounds to resolve multiple applications, duplicate records, transcript errors, multiple program errors.
  • Manages National Student Clearinghouse degree verification and enrollment verification
  • Manages staff training in various aspects of technology and daily workflows.
  • Direct daily operations of Registrar’s Office including training staff on student information systems and processes.
  • Assist in the development and implementation of registration and related policies and procedures, such as classroom assignments, priority, and late registrations.
  • Test changes in student information system; write reports, queries, and registration controls.
  • Oversee production of transcripts, grade changes, transfer credit analysis and related reports.
  • Maintain integrity and accuracy of student records.
  • Oversee the retention of documents, scanning procedures, and workflow.
  • Work with faculty, students, and staff to ensure compliance with FERPA and college policies, regulations, and procedures.
  • Participate in institutional professional development and training.
  • Perform related duties as assigned.


Education Requirements
· Master’s Degree required or bachelor’s degree with education and experience to meet core competencies.


Experience
· Minimum five years in college admissions/registration and/or related areas.
  • Technical knowledge of Ellucian Colleague student information system.
  • Knowledge of Image Now imaging software.
  • Knowledge of Web Intelligence data analytics.
  • Knowledge of FERPA regulations.


Competencies and Skills Required
  • Proven technical and analytical abilities.
  • Strong administrative and supervisory skills.
  • Working knowledge of student information systems.
  • Excellent communication skills.
  • Ability to multitask and work in a demanding, fast-paced environment.


Physical Demands and Work Environment
  • This position’s duties are normally performed in a typical interior/residence work environment, based on the activity scheduled.
  • Some physical effort required; however, the employee must occasionally lift and/or move up to 25pounds.
  • No or very limited exposure to physical risk.
  • Some travel required.


Additional Information
Union County College does not discriminate and prohibits discrimination, as required by state and/or federal law, in all programs and activities, including employment and access to its career and technical programs.

Union County College is an EEO / AAP Employer/Protected Veteran/Disabled
================
Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.


Terms of Employment
Full Time. Flexible schedule to meet department needs. Some evening, weekends, and extended hours will be required. Ability and willingness to travel on short notice to all on and off- campus sites as needed by the college. Employee must establish primary residency in New Jersey within one year of appointment unless an exemption applies.

Open Date
01/19/2022

Close Date

Open Until Filled
Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

  • * How did you hear about this employment opportunity?
    • Public Job Posting on UCC.edu
    • Internal Job Posting (Paper Posting)
    • Personal Referral
    • Agency Referral
    • Print Advertisement/Publication (IE: Sunday Star Ledger)
    • Linked-in
    • Facebook
    • NJ.com
    • HigherEdJobs.com
    • HERC.org
    • Other Website Not Listed
    • Other Source Not Listed
  • * If you heard of this employment opportunity from a print advertisement/publication, please indicate where you heard of this employment opportunity. If you have chosen a specific answer to question number one, please put “N/A” in the answer field.

    (Open Ended Question)

  • * If you heard of this employment opportunity from another web site or another source not listed in question number one, please indicate where you heard of this employment opportunity. If you have chosen a specific answer to question number one, please put "N/A" in the answer field.

    (Open Ended Question)

  • * Describe a situation when you tried to solve a problem with ideas and methods that had not been tried before. What was the result?

    (Open Ended Question)

  • * Describe a specific instance, in a group situation, where you made your views known about an issue important to yourself. What was the issue, and why was it crucial?

    (Open Ended Question)

  • * How do you decide which tasks take priority when organizing a complete project?

    (Open Ended Question)

  • * Do you have a valid New Jersey Drivers License?
    • Yes
    • No
  • * Effective September 1, 2011, the “New Jersey First Act” contains new residency requirements for most public officers and employees. Current, new, or prospective public employees should be aware that the New Jersey First Act, N.J.S.A. 52:14-7 (L. 2011, Chapter 70), requires employees of all public employers (for example, state, county, and municipal governments), public agencies, authorities, boards, bodies, commissions, public institutions of higher education, certain quasi-public entities, and all school boards to reside in the State of New Jersey unless otherwise exempted under the law. Are you currently a resident of the State of New Jersey?
    • Yes
    • No

Optional & Required Documents

Required Documents
  • Resume/CV
  • Cover Letter
  • Unofficial Transcripts (official due upon hire)
Optional Documents

Union County College does not discriminate and prohibits discrimination, as required by state and/or federal law, in all programs and activities, including employment and access to its career and technical programs.
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