Assistant Payroll Manager @ Yale University - New Haven, CT

Job Overview

2 months ago

Assistant Payroll Manager

Yale University - New Haven, CT

Assistant Payroll Manager

Controller - Payroll

Yale Posting Status


University Job Title

Manager 4, Payroll

Bargaining Unit

None - Not included in the union (Yale Union Group)

Time Type

Full time

Duration Type


Compensation Grade

Administration & Operations

Compensation Grade Profile

Senior Manager; Senior Program Leader (26)

Wage Ranges

Click here to see our Wage Ranges

Work Location

Central Campus

Worksite Address

150 Munson Street
New Haven, CT 06511

Work Week

Standard (M-F equal number of hours per day)

Searchable Job Family

Accounting/ Financial, Administration, Financial

Total # of hours to be worked:


Position Focus:

The Assistant Manager of Payroll will be responsible for managing the front-line team along with the work. Responsible for identifying risks and trends that enable the payroll process to function at the highest level and follow all University guidelines. This individual leads the area of the department that functions as a single point of contact for Payroll requests and questions. Coordinating and working with Payroll manager monitor the key financial internal control risk areas within payroll. This position is the liaison with outside teams such as HR, HRIS and Finance Systems and Solutions for testing and implementing new and updated PR processes.

Essential Duties

1. Manage the Frontline Team: responsible for managing the day-to-day work and staff of Payroll’s frontline team for all seven distinct payrolls that occur each month. Manage, mentor, lead and supervise the team, oversee the work product produced by the team, and working to ensure that the team’s efforts are focused on payroll’s goals, or that efforts are evolving as work/goals evolve.2. Manage the Quality Assurance review that is performed during and after every payroll process to ensure accuracy for all processes and compliance with University Guidelines and Federal Regulations.3. Lead the development of a quality program for payroll and serve as the back-up quality analyst for an average of 7 distinct payrolls plus any off-cycle payroll runs. This work includes both identifying common errors and long-term solutions within all payroll types and cultivating processes and procedures to support financial controls within the payroll process.4. Manage the creation and execution of testing plans for any changes/enhancements to PR Workday, both on an adhoc basis and regular 6-month updates.5. Ensure any system issues experienced by the frontline team are reported and collaborate with Payroll Manager to resolve.6. Responsible for the execution the manual payment process and monitor and identify the necessary corrections for retroactive pay for an average of 7 distinct payrolls per month. Identify opportunities to eliminate over/underpayments and advise on solutions7. Responsible to provide on the job task training for the frontline team as well as training for any changes to payroll processes or procedures that the team is responsible for (both business and Workday processes). As the quality program develops and evolves, support training efforts for the entire Payroll team.8. Responsible for execution of the Tier 2 service program and approach. This work includes monitoring Payroll’s Salesforce queue, ensuring that cases are being work/assigned by the frontline team; supporting the frontline team in any questions that they have or working through issues that they encounter; serving as the point of contact for ESC Communications and escalations.9. Perform other duties as assigned.

Required Education and Experience

Bachelor's degree in Accounting, Business, or Finance and a minimum of seven years of related experience or an equivalent combination of advanced education and experience.

Required Skill/Ability 1:

Demonstrated in depth working knowledge of payroll.

Required Skill/Ability 2:

A proven capability to handle multiple priorities with the ability to delegate responsibilities.

Required Skill/Ability 3:

Demonstrated application of financial, accounting and internal control concepts with the ability to identify opportunities for improvements, efficiencies, and effectiveness of payroll processes, procedures, and policies.

Required Skill/Ability 4:

Strong organizational skills and the ability to see the big picture, while remaining attentive to detail.

Required Skill/Ability 5:

Strong analytical skills with a capability to recommend and identify ways to resolve issues.

Drug Screen


Health Screening


Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

Thank you for your interest in employment at Yale University. Please also note that the university has a COVID-19 vaccination and booster requirement for all students, staff & faculty which is described in the COVID-19 Vaccine Program. As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

W.L. Harkness Hall, 3rd Floor, Room 303
100 Wall Street, New Haven CT 06511
[email protected]


Yale University is a tobacco-free campus

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