Logistics Program Coordinator @ City of Philadelphia - Philadelphia, PA

Job Overview

6 days ago

Logistics Program Coordinator

City of Philadelphia - Philadelphia, PA

Company Description


A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

  • Impact - The work you do here matters to millions.
  • Growth - Philadelphia is growing, why not grow with it?
  • Diversity & Inclusion - Find a career in a place where everyone belongs.
  • Benefits - We care about your well-being.


Agency Description

The Office of Emergency Management (OEM) works to mitigate, plan, and prepare for emergencies; educate the public about preparedness; coordinate emergency response and recovery efforts; and develop tools and identify resources to support the overall preparedness of the City of Philadelphia.


Job Description


The City of Philadelphia Office of Emergency Management is seeking a Coordinator for its Logistics Program to ensure the City of Philadelphia and regional partners maintain a high state of operational readiness through preparedness, coordination, and communication. Candidates for this position should possess a strong desire to work in a fast-paced, professional public safety environment, and a willingness to serve the public in the sixth-largest city in the nation.

To ensure the overall readiness of the City, the Logistics Coordinator will assist in ensuring that all OEM managed equipment, supplies, facilities, and vehicles remain in a constant state of operational readiness. This entails that all resources are used and maintained in accordance with the guidance of its funding source and that policies and procedures are developed, trained, and followed. Another component of the position will be to assist in facilitating intra-city resource sharing and coordination. Additionally, the individual will assist in the development and testing of a suite of plans to support city-wide logistics operations.

Successful candidates must be City residents within six months of hire and are required to serve as members of on-call field response teams with 24-hr response requirements during their rotation. OEM staff also periodically work during non-standard hours for extended periods, in austere field environments, and during activations of Philadelphia’s Emergency Operations Center (EOC). This may include nighttime, weekends, holidays, and during adverse weather. A valid Pennsylvania Driver’s License is required within six months of hire.

Essential Functions

Under the direction of the Logistics Program Manager, the Logistics Coordinator is responsible for a range of administrative and physical activities including, but not limited to, the following:

  • Develop and maintain citywide logistics and resource management plans.
  • Collaborate with various partner agencies to develop and maintain a suite of plans and procedures including but not limited to: logistics and EOC interface, mutual aid, emergency procurement, resource staging, field logistics support, maintenance of available resource databases, and receiving and distribution operations.
  • Ensure that inventory and maintenance best practices are employed for all assets within their purview to include regular systems checks and audits.
  • Develop, train, and exemplify safe practices in the use of resources.
  • Build and strengthen partnerships with a variety of stakeholders from local, state, and federal government as well as community-based organizations, non-profit organizations, and private entities.
  • Expansion and development of public sector / private sector relationships.
  • Successful completion of required courses to gain working knowledge of general emergency planning procedures and best practices, familiarization with primary stakeholders, and other fundamentals of the practice of emergency management.
  • Conducting special projects and performing other work as required.

Competencies

  • Effective oral and written communication skills.
  • Strong interpersonal, leadership, and negotiation skills.
  • Excellent time-management skills.
  • Experience in project and organizational management.
  • Critical thinking and problem-solving skills.
  • Sound judgement and ethical decision making.
  • Professional conduct and accountability.

Knowledge, Skills and Abilities

  • Ability to operate in chaotic or uncertain environments.
  • Ability to maintain effective working relationships and develop partnerships.
  • Ability to contribute and coordinate in a team environment.
  • Ability to multitask effectively.
  • Ability to interpret federal and state emergency management requirements and regulations.
  • Ability to write, develop, and exercise tactical plans.
  • Working knowledge of various equipment types including: portable radios, small motor equipment, standard, and specialty vehicles and trailers, portable HVAC and power equipment, and mass care equipment.
  • Ability to obtain specialty certifications after hire, including Commercial Driver’s License and forklift operator.
  • Proficiency with Microsoft Office software (Word, PowerPoint, Excel) and ability to use other web-based platforms for inventory management, incident management, and mass communication as it relates to on-call responsibilities.

Qualifications


Education and Experience

  • Completion of a bachelor’s degree from an accredited college.
  • Experience working within an emergency management or other public safety organization is preferred.
  • Experience engaging a diverse group of stakeholders.
  • Experience in supervision and project management.
  • Familiarity with the City of Philadelphia is preferred.
  • Experience developing, training, and exercising tactical plans is preferred.
  • Experience with the National Incident Management System is preferred.
  • Experience with disaster and relief operations is preferred.
  • Experience planning and executing large events is preferred.
  • Experience working in outdoor environments for prolonged periods is preferred.
  • An equivalent combination of education and experience in a related field will be considered with approval by OEM and the Office of Human Resources.

Licenses, Registrations, and Certification

  • Possession of a valid proper class motor vehicle operator’s license issued by the Commonwealth of Pennsylvania within six months of hire.
  • Successful completion of FEMA Independent Study courses (IS 100.a, 200.a, 700.a, and 800.b) within first month of appointment.
  • Candidate will have access to secure public safety information. All selected applicants must undergo and successfully complete a background investigation as a condition of placement in this position.

Other requirements

  • Work may entail nights, weekends, and holidays.
  • OEM personnel are essential, requiring work during states of emergency or other city closures.
  • OEM personnel will be required to serve periodically in an on-call capacity which may require the following conditions of work: work outside of typical business hours or for extended periods of time; work during states of emergency; work in a field environment, in a 24/7 watch center, or during activations of Philadelphia’s Emergency Operations Center (EOC). Example on-call work environments include, but are not limited to, scenes with the following conditions: materials that are on fire; utilities that are compromised; compromised structures; scenes near hazardous materials storage that may be compromised; scenes in congregate living settings, or in or near large crowds; scenes near downed vegetation or other debris; or scenes near flooding and water damaged materials. All work is performed while donning a level of personal protective equipment that 1) is recommended by the incident safety officer and 2) for which OEM personnel have received training. Example on-call response tasks include, but are not limited to, the following: working at a computer or with a portable tablet; observing and documenting conditions remotely or in the field; staffing an incident command post; communication with responders or survivors; operating vehicles up to your licensed class; staffing facilities for survivors; transporting materials; being near a site where a serious injury or loss of life has occurred; sitting, walking, climbing, crawling, or lifting or carrying materials.
  • During times of disaster, work assignments, schedules, and reporting structures may be altered to meet the incident objectives.
  • Full-time residency within the City of Philadelphia geographic boundaries required within six months of hire. There are no exceptions to this policy.
  • Ability to physically perform the duties during and outside of normal business hours while in or outdoors.
  • A driving record check will be conducted.

Additional Information


TO APPLY:
Interested candidates must submit a cover letter, resume, and writing sample (showing your ability to write a policy or report-style document).

Salary: $62,500

Did you know?

  • We are a Public Service Loan Forgiveness Program qualified employer
  • 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
  • We offer Comprehensive health coverage for employees and their eligible dependents
  • Our wellness program offers eligibility into the discounted medical plan
  • Employees receive paid vacation, sick leave, and holidays
  • Generous retirement savings options are available
  • The successful candidate must be a city of Philadelphia resident within six months of hire

Please note that effective September 1, 2021 the City of Philadelphia is requiring all new employees to present proof of vaccination against COVID-19.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected]

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx

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